Permissions

In library view, you have the possibility to provide users with individual edit and admin permissions to specific folders.

Simply select a folder you want to assign permissions to and click on the “Settings” symbol at the bottom. In this first overview, you can see which users have what kind of authorization for this folder.

 

 

 

In empower you can assign four types of permissions: administrator, editor, author, and reader.

An administrator may add or delete folders or subfolders, assign authorization to other users, and create, update, read and delete content.

An editor is able to read all content of a folder, and update, delete and create content.

An author is permitted to add and read all content within a folder. He is able to edit and delete items he created himself, however can only use material of other users.

A reader may use material of a folder, however is unable to make any changes. Take note, that empower provides all users read permission by default, and this option is only available and necessary when not all readers are to be provided with read permissions. To alter the standard setting, please contact your IT department.

You are able to view information on user roles and their permissions at any time when you hover with your cursor over the question mark at the bottom.

 

You can change the permission of an existing user by selecting the required user role under “Rightstype” in the overview. To provide a new user with permission to the current folder, click on “Add”.

 

Search for the user on the Active Directory via one of the mentioned criteria. Then select the desired user from the list of results, select the type of permission, and add him by clicking “Ok”.

 

In order to deny a user previous authorization, select the user and remove him via the “Remove” button.

 

If you wish to give users access to a folder in your user library, you have the possibility to notify this user with an email. After adding users, you will be prompted to notify the new user via email. If you click on “Yes“, empower will automatically open a new email in your email application. It is addressed to the user and contains the notification, that a folder has been made available to him, including a link that takes him directly to this folder.

 

 

 

It is not only possible to provide permissions to individual users, but you can also supply rights to groups in the Active Directory. To do so take the same steps to add the group and then select it. Provide a group name in the “Display name” field. You can also choose to display the individual group members.

 

Permissions you supply over a folder are automatically applied to all its subfolders. These permissions cannot be reverted without denying permissions to the whole folder. Should you desire to just provide permissions to a single subfolder, you can do so by selecting this folder separately.

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