In order to make navigation through the library simpler, you are able to use the filters to display folder content. You are able to filter by presentation, text & shapes, slides, charts, tables, pictures, videos, SmartArts, and masters (The filter for masters is only available for folders in which masters are allowed to be placed.). In addition, you can filter for elements you have marked as favorites, elements that have received an update notification as well as elements that have an outdated language variant. For example, select the slide filter and you will be shown all slides within the currently opened folder.
You are also able to run several filters at once. Clicking on a filter again will deactivate it; a click on “X” will reset all filters at once. In addition, you can also filter all content by its language allocation.
Similarly, to Microsoft Office®’s sorting, you are able to sort the content of a folder by different criteria.
empower’s Google-esque search function enables you a targeted search in your library. empower browses all content of the item, including tags, texts, notes, and alternate texts. This is where a purposeful use of tags pays out. The search results are listed by relevance. Thus, you will always find the best results at the top. Please keep in mind that the search function is only available in empower enterprise, and only in online mode.
In addition, this Google-esque search function offers further search options with which you are able to make your searches more efficient. For example, you have the possibility to perform a category search. With this function, you are able to search in the following categories:
If you work with category search, empower will search with a search term within the prescribed category. If, for example, you are searching for the term “madeinoffice” in the footers, you are required to enter the following:
You can use this method to search in any of the categories listed above.
With wildcard search, you are able to search for groups of items that have similar file names. Using the wildcard search, you use the question mark “?”. This function is useful if you suspect spelling mistakes in the file name, as you can now search for “Test” or “Text”.
Using multiple wildcard search, you are able to extend the search by any number of symbols directly after the actual search term. This means you can search for “Test”, Tests”, “Tester”, etc. To utilize this function, use the asterisk symbol “*”.
You also have a number of operators, which allow you to combine different search terms.
“AND” will combine two search terms. This means that empower will search for a document that contains both of the stated search terms. Take note that all operators are required to be typed in uppercase.
“OR” will tell empower to search the whole library for documents that contain either of the search terms you have entered.
The “NOT” operator specifies your search. This means that if you search for a term, you are able to exclude files that contain a term you enter after “NOT”. Thus, empower will display documents that only contain the first term, but not the second.
With “+” you are able to search for two terms at once. The term directly after the “+” must be contained within the file, while the second term does not necessarily has to be in the file. Take note that you do not type a space between “+” and the search term.