To upload an item into the library, select the relevant item and click on “Save in Library”.
Now you have – depending on your selection – the possibility to upload either the selected slide, the whole presentation, the master, multiple slides or a Slide Set, a single object or multiple objects.
In this example, we have selected “Slide”.
You now have a choice between “Save” and “Save as”. Similarly, to all Microsoft Office® applications, the slide is overwritten when saving, provided you have already uploaded it to the library. Should you have selected “Save as” the familiar save dialog will appear, prompting you to select a folder. If you would click “Save”, either the save dialogue would also open in order for you to select a folder (as long as the slide has not yet been uploaded); or the slide would be overwritten should it have already been uploaded to the library.
When the save dialogue opens you are able to select the folder in which for example the slide is to be placed. If required, you are also able to add a folder ad hoc. Following you can adopt the suggested name or alter it, and if required add tags. At the bottom right, it will be indicated if the slide is in line with corporate design. A click on “Ok” will save the slide to the library.
If you want to update an existing item from the library, follow these steps. Insert the item from the library onto your presentation and make the required adjustments.
Now click “Save” and the item in the library will be overwritten.
You are also able to click “Save as” and select the required slide you want to update. Empower will automatically notice that the item is already in the library and will suggest an update of the file. A click of “Overwrite” will overwrite the item in the library.
You are also optionally able to upload the existing object to the library as an autonomous object. In order to do so you need to select another location to save it to, or give it a different file name. You should only upload an item as an autonomous object when it has nothing to do with the original anymore and is to additionally appear in the library. empower automatically suggests elements downloaded from the corporate design template folders that you have altered to be uploaded as a new item. This way important templates are not overwritten unintentionally.
To upload several items at once, select all required slide and choose “Selected slides” in the save dialogue. All these slides will be added to the library as single elements in one go.
The “Slide Set” option also saves all slides in the library, however only the first slide will be displayed in the library, and you are also not able to access single slides within the library. Once you have inserted the “Slide Set” into a presentation, you will again be able to access all individual slides. This option is useful when there is a group of slides that are only to be used together. In this way, you prevent a user from using a single slide in a way that it is not intended.
To save a new master, select “Master” in the save dialogue and then click “Save as”. Now a notification will appear informing us, that the master will be saved with all slides of this presentation. This means that not only the master template will be saved but also slides of the current presentation.
If you later create a new presentation with this master by clicking on “New”, all of these slides will be automatically inserted into the new presentation. This way you can set standard slides that should be contained in every presentation using this particular master.
After clicking “OK”, you can select a folder on the left into which the master is to be saved and provide a filename for the master. If you click “OK” again, a window will open in which you are required to enter information for the “Apply Master” function.
After clicking “Apply”, a second window opens, prompting us to assign the master to a design in empower.
If you aim to save Images in empower, you can do so directly via the library without the necessity of inserting all images onto a slide, selecting them and placing them in the library via “Save in library”. To do so, simply select the target folder in the library and select Import Pictures.
You can then click on the marked button to navigate to the folder containing the images to be imported. With Overwrite existing elements you can set whether the elements contained in the target folder of your empower library are the be overwritten if they may already be located in that particular folder. If this function is not activated, all elements will be inserted into the folder after which they will be automatically renamed. If the function Include subdirectories is activated, all subfolders of the selected folder with content (pictures) will be copied including their folder structure. Click on OK to start importing the images into the empower library.
Please keep in mind that in empower professional you are only able to add elements to the user library, unless you have been checked out as administrator. In empower enterprise you may – depending on the user permissions you have been granted – also add elements to the company library.