Administration

This section explains what settings can be made in empower. These settings are important to ensure that PowerPoint® users in your company only utilize prescribed font sizes and colors etc. This ensures that every presentation is conform to your corporate design guidelines.

 

Please click a desired topic to jump directly to the connected article:  

empower Customizing Settings Startup and Master Layout of folder structure Best Practice
Designs Features Send Feedback and Report A Bug
Colors Spell Checking empower bullet function
Fonts and font sizes Branding Ignore item with Design Check
Corporate Design check CD Admins Set up layout protection
Upload and Update Initial setup Set up Logo Protection
Versioning Customizing of Smart Objects Set up Master Fields
Multilingualism Customizing of agenda  

 

 

empower Customizing Settings

In “Settings” of “empower Customizing” you as administrator are able to manage all settings. Keep in mind that any changes you make here effect all empower users in your company.

 

Once you have made changes in empower Customizing, you can save by clicking “Apply”, and then make further changes.

If you click on “Ok” all changes will be saved and the “empower Customizing” window closes itself.

Depending on what kind of changes you have made, you may be required to restart empower for the changes to take effect.

 

Designs

As an administrator you have the possibility to save multiple designs. A corporate design can be assigned to one or more masters and contains predefined colors, fonts, and one or several agenda templates. You can also optionally create a template folder for each respective corporate design.

If you have a master in 4:3 and 16:9 formats, you can also set two designs in order to use two different agenda templates and text elements. If you use different brands in your company, you can also set a different design for each brand and master.

A design is active when a master used is connected to it. For example, in “Fonts and Colors” in the empower ribbon, only the fonts, sizes and colors that have been approved for this design are displayed. The agenda editor will also only provide those layouts that have previously been set for this design. If specific folders in the template library have been allocated to this design, they will also be automatically displayed in the template folders of the Quick Access bar. Design Check will examine each slide according to the guidelines of the selected design.

In “Settings” and then “Designs”, you will find an overview of all corporate designs saved in empower.

 

Here you can edit existing designs, delete some, or create new designs. Pease keep in mind that if you delete a design, you also delete all folders in the template library that are connected to it. The same is true if individual template folders are deselected in the design. Settings for colors, fonts, and font sizes can be set in the respective section of each design.

To create a new design, the best way is to save the underlying master to the library as you usually would by clicking “Save in Library”. After selecting the destination folder on the left, to which the master is to be saved, and then provide an appropriate name for the design. Confirm by clicking “OK”. Afterward, you will be asked to make further settings to the master. For details, please refer to chapter 5.2 Apply master.

Click “Apply” and a further window will open in which you can assign a master to a design. Select the desired design and click “Assign”. If you select a design from the drop-down menu, you will assign it to an already existing design. If you want to create a new design, click “+”.

  

You can now assign a name to the design and set if and which corporate design template folders are to be created for this particular design. Select the folders you require – e.g. slide templates. In the template library, the “Slide Templates” folder will then contain a subfolder with the title of the design. You also may set if the colors, fonts, and font sizes of the master are to be directly adopted by the new design.

 

 

Afterward, the newly created design will be available for use and you can assign it to a particular master.

Colors

In the colors section you are able to define colors for every design. After selecting the desired design, you can set, if you want, the color palette to be limited in empower or not.

 

You can then define the desired colors to which the user of the selected design will be limited.

 

You can add additional colors, or delete colors that are no longer required. Using the arrow buttons you are able to alter their order.

 

Click “Add color” to add a new color, and in a first step provide the RGB values.

 

After completing this step, you may name the color, and make further changes: you can set its use as filler, line or font color. If you set a color only as a fill color, then it cannot be used as a line or font color. Consequently, it will only be displayed in the color picker of the fill colors.

 

In addition, you can set if this color is to be used with transparency, as well as if the color is selectable in the color picker by the user. Deactivate a color by clicking on the eye symbol – the color will still be approved by Design Check but user cannot actively select it in empower.

 

To delete a color, select the appropriate color and click “Remove”. Keep in mind that deleting a color by clicking on “Ok” or “Apply” cannot be reversed.

 

In order to display the colors in the color picker in an orderly fashion, you have the ability to set headers or empty placeholders between the color fields. To add a header, simply click Add Heading and type a desired specification.

 

Please note: when setting colors, a header is always added below already existing colors. It can then be moved into position before or after the colors using the arrow keys.

With Add Empty Placeholder you can add an empty placeholder with the dimensions of a color field. Depending on whether you set the placeholder as fill color, font color, or line color the corresponding color picker will display an empty field. It will allow you to distribute the colors in the picker while being able to achieve a specific number of columns.

 

  

In Color Layouts you can set the number of columns for each respective color picker – be it for fonts, fillers, or lines. The result is presented in a preview.

 

 

Fonts and font sizes

In the section of fonts and sizes, you have the possibility to the set which fonts and font sizes each design is to provide in empower. After selecting the desired design, you can first set if you require fonts and font sizes to be limited, or not.

 

To add a font, select the desired font and click “Add”.

To add a font size, you need to enter it and then click “Add” or press “Enter”.

  

If you activate “Show preview”, you are able to see what the selected font looks like in the preset font sizes.

 

 

Corporate Design check

In Corporate Design Check you can set all options for the empower Design Check.

 

Here you can set, if elements are only able to be saved to the empower library after a successful design check. Please set to On to activate this  feature.

 

This way, you avoid that employees upload content that does not conform to corporate design. Please note: This setting will only allow the upload of CD conforming content. You will no longer be able to upload content of clients with this setting activated.

When opening or saving presentations, you can also perform a design check with the aid of the following settings. The automated design check does not obstruct saving, opening or closing of presentations.

If Design Check on Save is toggled on, Design Check will launch automatically once a presentation is saved to the library. If a presentation contains CD violations, you will receive a notification to the right of the save dialogue.  

If Design Check on Open is activated, Design Check will launch automatically once a presentation is opened. Here, you will also be notified accordingly if the presentation contains CD violations.

In addition, you have the ability to define the parameters of Design Check for each individual Design:

  • Title placeholder
  • Logo protection
  • Layout protection
  • Fonts
  • Font sizes
  • Font colors
  • Fill colors
  • Line colors
  • Colors of numbering items
  • Style of numbering items

 

 

Upload and Update

In “Upload and Update”, you are able to manage settings for uploading items and the “Update Wizard”, as well as the general behavior of updates.

 

 

If you select the function above, you enable users to upload several slides at once to the library as a “Slide Set”. If this option is not selected the option “Slide Set” will not be available in the “Save as” dialogue, even if several slides are selected. A “Slide Set” that has been saved as such in the library will only show you the first slide, you are also unable to access individual slides. Once you add the “Slide Set” to a presentation, you can access all slides. This option is useful when you have a grouping of slides that should only be used together. In this way, you prevent a user from using a single slide in a way that it is not intended.

The option Update Wizard opens automatically will set how an empower user is informed about updates. By default, you are informed via an information panel if items with outdated content are opened. If this option has been deactivated, the Update wizard can still be launched manually by clicking on the Updates button in the library area.

You can activate the expiry date function in Activate Expiry Date. Once this function has been activated, you can set an expiry date for library items. Once this date has elapsed, these elements will be automatically moved to the recycle bin.

 The default behavior of receiving and distributing updates within the update union can be configured in Link Settings.

 

The default setting for receiving updates is usually “Only updates from origin”. This means that an element only receives updates from its direct origin in the update union.

A further option entails elements in the library receiving updates from all elements within the update union, no matter where the update was carried out. Elements in the library will not receive any updates if “Receive no updates” is activated.

All options can be activated or deactivated with the on/off switches. If an option is deactivated it will not be listed in the context menu which will open if you right-click on an element in the library. You may alter the default setting for one or multiple elements located in the library. Please note that this change is only effective for the selected element or elements.

More details can be found in chapter 4.4 General update settings.

 

There are five options available for the distribution of updates, that can be individually set for the action of Save and Save as of elements to the empower library:

  • Force update will automatically apply the change to an element to all elements within an update union. There will no longer be an update notification, instead the update will be performed automatically.
  • Share update means that all elements distribute updates by default.
  • Don’t share update means that although elements within the empower library do not distribute updates, locally saved elements of the update union will still receive update notifications when they are opened.
  • Disable update will deactivate the distribution of updates for elements in the library as well as locally saved elements. (Both elements will however remain in the update union even though they will not distribute updates. They are labelled with a link symbol.)
  • Activating Remove from update list will set that no links are made. All elements are completely independent items in the library and are not contained within the update union. Updates are neither sent nor received. In essence, the update function has been deactivated!

 You can find further information on the update function of empower in chapter 4 Updates.

 

 

Versioning

In section “Versioning”, you are able to decide if old versions of items are to be saved to the company or user library. If you wish to use “Versioning” in the company library, you can activate this feature by clicking “Yes”.

 

Afterward, you are able to limit the number of saved versions. This may considerably reduce the required space in the database. If you wish to limit the number of versions, select “Yes” and type in the desired number of saved versions per element.

The same settings can also be used for versioning within the user library.

 

Multilingualism

In section “Multilingualism”, you are able to activate and manage the multilingualism feature.

 

If you wish to use this feature in empower, you can activate it by clicking “Yes”. In the overview, you are then able to set the languages you wish to use for the Multilingualism feature. Activate them from the overview on the left by clicking “Add”. Select a language on the right to deactivate it by clicking “Remove”. Using the arrow keys “Up” and “Down” you can change the order the languages are displayed in.

 

Startup and Master

In “Startup and Master” you can configure how PowerPoint® acts upon opening, saving masters, or concerning offline mode.

 

 

If you select the option “Force master selection at startup” a window opens that prompts you to choose a master deposited in empower before PowerPoint® opens. In other words: PowerPoint® can only be opened with a centrally approved master template. This has the advantage that empower users are now unable to create new presentations from blank masters that are not conform to corporate design. This is the reason why this setting is selected by default. To avoid having to select a master every time you start PowerPoint® you can set a master as a default template. You can find instructions in chapter 2.2 Default Template.

If the option “Force master selection at startup” is deactivated, PowerPoint® will open with a blank template.

The following options allow you to set to which section of the library masters can be saved. In general, masters can only be save to the master templates folder of the template library – provided the user has appropriate rights to do so. The first option enables the saving of masters to the company library, with the second option you authorize saving masters in the user library.

 

Show Header- and Footerfields in Presentation Settings allows you to display header and footer settings for their respective fields in Presentation Settings, which can be accessed via the empower menu. If this function is deactivated, Presentation Settings only allow you to set the language of the current presentation.

 

In “Offline” you can set in which mode empower is to start up. Generally, in the first option you can set, whether empower is to start in offline or online mode. Select “On” to make empower always start up in offline mode. This option is especially useful if your intranet is working to capacity. empower will then only work locally in offline mode and will only require a network connection to synchronize with the empower database. empower will otherwise start up in “online mode”.

 

If the Restore offline/online mode is active, empower will select the offline/online status in accordance to the previous sitting. Thus, if you worked in offline mode in the last sitting empower will also open in offline mode the next time. If this setting is active, the setting for the first option will only be used for the first start-up of empower. More information on offline mode can be found in chapter 3.13Offline Mode.

 

With the third option, you are also able to set that all folders of the company library are to be made usable offline to all users. Administrators of the individual subfolders can, however, overwrite this setting. Further information on permissions can be found in chapter 3.11Permissions.

 

 

 

Features

In “Features” you can manage the features available to the user in the empower ribbon. Once a function is activated, it will appear in the empower ribbon.

 

On the right you see all functions that have previously been activated and have been made available in the empower ribbon. On the left are functions that are inactive. In order to activate a function, select the required function and either click “Activate” if you want to add it to the empower ribbon, or “Deactivate” should you want to remove a function.

In the Help section you will find the subitem External Link. This function creates a customizable button in the empower menu. This button can be linked with any folder, application or website that will open when clicked. The user then has the possibility to access a frequently used folder, application or website without wasting much time searching for it. To establish such a link, you need to add the desired application in the input screen at the bottom right, and accept the change with “Ok”. You also have the option to give this button its own name by entering it in the input screen “External Link Button Caption”.

 

In “Corporate Design Templates”, you can set which template folders you want displayed in the Quick Access Pane. The following folders are available:

  • Slide Templates
  • Text Elements
  • Icons
  • Chart Templates
  • Table Templates
  • Images
  • SmartArt Templates
  • Presentation Templates
  • Videos

 

In “Placeholder Settings”, you can set what happens when users utilize the placeholder function, in other words, when a user uses a placeholder defined as one of the functions listed below.

You can choose one of three functions for every one of the six insertion options: “Built In” opens the normal PowerPoint® selection. Select “Deactivated” and a notification appears telling that this application is not available. In “empower” the corresponding folder containing your corporate design templates will open in the Quick Access Pane. This is the default setting for diagrams, images, tables and SmartArts.

 

 

Spell Checking

In section, “Spell Checking” you are able to set what language are to appear at the top of the selection for spell checking.

 

Select a desired language, add it to the list, and then move it to position using the arrow keys.

 

Should you want to remove a language, just select it and click on “Remove”.

 

 

Branding

In the section “Branding” you can adapt empower’s design to match your company.

 

In “Ribbon Name” you are able to add a name, for example that of your company, which will then appear at the top of the empower ribbon.

 

You are also able to set the “Branding Color” to replace the standard orange that empower is set in, for example changing the Quick Access Pane. To do so, simply type in the RGB values.

 

CD Admins

In section CD Admins, you are able to add or remove corporate design administrators.

A corporate design administrator has access to all editing options via the menu “empower Customizing”, e.g. is able to change basic and company-wide settings in empower, as well as make changes to the agenda and smart objects (value chain, traffic light, Harvey ball, and stamp).

To add a user as a corporate design administrator, find him with one of the criteria in the Active Directory (Surname, Name, Displayed Name, or Account Name). Select the relevant entry from the list of results and add a new corporate design administrator by clicking “Add”. To remove a user from the list, simply select the desired user and click “Remove”.

 

 

Initial setup

With the aid of the customizing wizard, you are able to perform initial setup yourself with just a few clicks.

  

The wizard will systematically take you through the setup process of empower.

Initially, you will be prompted to select a presentation template that contains the master that conforms to your corporate design. From this template empower will source all relevant information concerning fonts, font sizes, font colors, fill colors, and line colors. The master of this presentation template will become the central master template in empower.

 

After selecting the correct presentation template, that contains the current master in line with your company’s corporate design, all colors, fonts and font sizes of the master will be displayed. If fonts and sizes are not to be limited, switch the slide button “Allow all fonts” and/or “Allow all font sizes” to “On”. In empower Customizing you are able to later select or limit further fonts, colors or sizes. You will find further information in chapter 6.3 Colors and 6.4 Fonts and font sizes.

 

In the next step you are able to change the name displayed in the empower ribbon. Switch “Branding color” to “On” and select the color for the empower design from the master or define a color yourself. The branding color will replace the default color in the empower menus as well as the quick access pane.

 

The customizing wizard will be executed by clicking on “Next”. This may take a few minutes.

After the customizing wizard has been completed, empower will have to be restarted in order for the changes to take effect. If the changes have not been properly implemented, close PowerPoint again, restart the empower Sync manually by clicking “Sync now”. After the synchronization has been completed, you can reopen PowerPoint. You can find further information in chapter 3.15 empower Sync.

 

 

Customization of Smart Objects

The design of Smart Objects such as Value Chain, Traffic Light, Harvey Ball, and Stamp can be changed in “empower Customizing”.

 

To do so, download the desired object, customize it to your specification, and upload it.

Should you, for example, want to alter the design of the Stamp, the first step is download it. You then have the possibility to make the desired changes. To save the changes the object needs to be selected and then be uploaded.

 In the case of the Stamp, empower will inquire before uploading if the sample text inside the stamp is to be removed. Click “yes” if a blind text is to be displayed when downloading the Stamp. Otherwise, the sample text you entered into the Stamp will remain as it is. After successfully uploading the Stamp, you can add the updated Stamp via “Smart Objects”.

  

With the function, “Edit Predefined Texts” you can set what kind of Stamp text are to be stored in empower. Add a text or delete those that are no longer required.

 

Value Chain, Traffic Light and Harvey Ball can be adapted using the same steps. When making changes, take care that any groupings of the elements should not be added or deleted. To upload, all elements of the object need to be selected.

Regarding the Traffic Light, it is also important to make sure the correct color option for the Traffic Light is saved.

 

 

Customizing of agenda

In “empower Customizing” you can add new agendas to empower, edit existing agendas and delete old items.

  

To adapt an existing agenda, select the desired agenda by clicking “empower Customizing”, “Agenda”, and “Download”. empower will then add the agenda template on which your agenda is based into the currently opened presentation.

The first element without highlighting defines all agenda points on the first level that will not be discussed in a presentation; they will however still be contained in the presentation.

The second element with highlighting defines the agenda point on the first level that is currently used in a presentation and is usually highlighted in color.

The sub-element without highlight defines all sub points of an agenda that are currently not selected. Lastly, the sub element with highlighting defines the sub point that is currently used and is usually highlighted in color.

 

In addition, spaces for numbering, page numbers, and – regarding agenda points on the first level – the space indicating duration and speaker, are defined individually for every element. The title of the agenda is also able to be adapted.

All these spaces are text boxes that can be changed to your requirements. For example, font colors can be altered and other fields can receive a different fill color. Keep in mind that under no circumstances should you compile groupings of several elements. This would lead to a deletion of important information connected to the fields, which would result in the agenda not working properly. Even subsequent ungrouping will be unable to reverse this effect. In addition, fields should not be deleted, even if you do not require them.

After all adjustments have been completed, you may upload the adapted agenda template. To do so, you need to select the agenda. In “Upload”, you can now overwrite the existing agenda.

A window will open in which you can provide a new name for the agenda, should you not want to retain the old name. In addition, you are able to assign a design to the agenda.

  

If you leave out this step, this agenda will be available to all empower users, regardless of the current design. Underneath you can give the agenda a name, if you no longer wish to keep the old one. The “Description“ field contains technical information which you should neither edit nor delete. If we now click “OK” the agenda will be saved in empower.

 In the Agenda Editor, you can now compile an agenda in the new design.

  

If you upload the agenda template via “Add New an additional agenda will be created in empower. In “Delete”, you can remove unused agendas. Keep in mind that this cannot be reversed.

 

 

 

Layout of folder structure Best Practice

As explained in chapter 3 “Slide management”, slide management concerns not only assigning authorization but also the setup of a folder structure that best works for your company, as well as the central curation of content in empower. This method alone guarantees that all advantages of empower are used and employees are able to work with the most up to date content.

Before you set up a folder structure for your company, you should think about how to sensibly structure the content you want to make available to your employees.

In general, we recommend you set up a central slide pool, in which single slides that have been completed and are able to be used can be deposited. These slides can be saved in the company library in different folders allocated by topic. The content of all slides in the slide pool should only be altered centrally. This way you make sure that all slides are always up to date and conform to corporate design. To do so, you should grand administrator rights to these folders to a small team of employees tasked with curation of the slides.

Other folders could contain presentations that have been created with slides from the slide pool. This too ensures that the content of the presentations is always centrally curated and up to date. This works as follows: as soon as a slide from the pool is centrally changed, update notifications will appear once a presentation has been opened. empower informs you as soon as a presentation is not up to date and provides you measures to update it.

 

Send Feedback and Report A Bug

In order to continually improve empower and to cater for wishes and requirements, your experience with empower and your opinion of the product are very important to us. For this reason, every empower user has the possibility to quickly and easily provide feedback to the empower Support, and directly report errors.

To send feedback click on “empower Help” in the section “Help” and select “Send Feedback”. A dialog window will open in which you are able to select how you want to send your feedback (Mail, Outlook®, other applications). Once you have made your choice, an email addressed to empower Support will open in which you can give us your feedback. You also have the possibility to contact us directly any time at empower-support@madeinoffice.com.

 

If you want to report a bug in empower, you also use the “empower Help” button and select “Report A Bug”. empower will automatically send an email with log files to empower Support. With these log files, the Support is able to reconstruct and solve the problem. Please explain in the email exactly what issue occurred, and if possible provide all steps that led to the problem.

 

 

 

empower bullet function

empower provides advanced functions for the use of bullets in PowerPoint®. The standard function of PowerPoint® is enhanced with further functionality: images can be defined as bullet symbols in the master, and with the help of the empower bullet function, these bullet symbols can also be applied to text elements. When using the empower bullets, please note that only one image can be implemented. You can, however, use this image on multiple levels (e.g. in level 2 and level 3).

empower bullets can be set up following two steps: first, the desired image has to be implemented into the master. Afterward, the bullet function is required to be implemented as well.

If you wish to define bullet points for your master, change to master view, and select the mother layout at the very top (see image below). Here, you can now set up your bullet points. Settings you make will be applied to the placeholders of all other layouts.

  

Using the standard function of PowerPoint®, you will now have to implement the image bullet. To do so, select the desired level on the placeholder of the mother layout and change from the Slide master tab to Home. Here, change to the “Paragraph” section to open the familiar bullet menu of PowerPoint®. Now select “Bullets and Numbering…”

  

In the “Bullets and Numbering” window, click on Picture. You will now be prompted to select an image file from a save location (e.g. a folder on your local hard drive). Once this step is completed, click OK.

You will now have to implement the same image using the empower function Set bullet image. This button can be found in the Slide master menu to the right of a button titled Close master view.

 

Once you click on this button, you will be prompted to select an image file from a storage location. Select the same file as before.

You have now successfully set the image as a bullet symbol. Proceed with a further level or leave master view and save the master in empower.

 

 

Ignore item with Design Check

Corporate design administrators can exclude individual presentation elements or elements of the master from Design Check. For example, you may create a presentation containing red arrows in order to show colleagues collaborating on a presentation where particular items of interest are located. These arrows can be excluded from Design Check in a way that they will not be flagged as a violation. The color red is not to be made available in empower, while the arrows are not to be flagged by the design check.

To exclude an element from Design Check, right-click it and select Ignore with design check. Just as with any other change, save the presentation/slide/element (or its master if you have edited an element in the master) to the library.

 

 

Set up layout protection

Layout protection allows you to ensure that slide elements are always placed in their prescribed drawing area and do not extend outside of it. This will retain the uniform design of your presentations. Layout protection is set up and activated in the master. To do so, save the master to the library, or if it is already located in the library overwrite it. In the master information set Layout protection to On.

Once layout protection is activated, all placeholders on the master will be automatically defined as layout protection area. If a shape is now inserted onto the slide and part of it is located outside of this area, Design Check will flag this slide element as a corporate design violation.

 Almost every master also contains layouts that only contain few or no placeholders. Elements placed on layouts “Title only” and “Empty” should be distributed freely. Once layout protection is activated, Design Check would flag this as a layout protection violation.

In order not to restrict individual design options you have the ability to define your own layout protection area, in addition to the standard placeholders. To do so, simply insert a shape onto the desired layout which will represent the area you wish to set as a layout protection area in which content is allowed to be placed.

Afterward, right-click the element and select Enable layout protection.

  

This area of the layout is now set as a layout protection area. The same method can be used to extend the layout protection area on layouts with placeholders. Perform a right-click on the grey shape marking the layout protection area and click on Hide Design Check Shapes to hide the shape in order for it to no longer be visible on the slides once you leave slide master view. If you wish to edit the shape at a later date, simple reverse this step with a right-click and select Show Design Check Shapes.

 

In order to save all changes, the master will have to be uploaded back to the empower library.

 

Set up Logo Protection

Similar to Layout Protection, Logo Protection allows you to ensure that no element can be place in the area of a logo or even cover it. To set up Logo Protection, open the master and change to slide master view. Now, insert a shape to mark the logo protection area. In order to make the setup of Logo Protection easier, you can set the fill color of the shape to transparent. This way you can place the shape directly over the logo and set its shape to match that of the logo. Afterward, right-click the shape and select Enable Logo Protection Area.

 

If you aim for an identical setup of Logo Protection on all layouts, you can simply copy this shape and insert it onto all remaining layouts. Once you are done, you can right-click one of the elements and then click on Hide Design Check Shapes to hide the shapes so that they are no longer visible when you leave slide master view. In a final step, you are required to save the master back to the empower library in order to make the changes available.

 

 

Set up Master Fields

Master Fields can be text fields or shapes that are placed in the master. Via Presentation Settings in the empower menu, these elements can have text entered into them, or be revealed or hidden. Once activated, Master Fields will be inserted on all slides of a presentation – this way a presentation can be marked as ‘confidential’ with just a few clicks.

To set up a Master Field you will need to change to the View tab in the PowerPoint® menu and open slide master view. Select the first, large layout (mother layout) of the master and insert a text field which will serve as a Master Field. Drag the shape to the desires position and format it to your requirements (e.g. font, font color, font size). Afterward, select the shape and the click on Define Master Fields to the top right.

  

You have three types of Master Fields to choose from:

  • Text Master Field
  • Options Master Field
  • Fixed Master Field

 

 

If you select Text Master Field you can enter text into a Master Field via the presentation settings. In Name, you are required to enter a specification of this field which will later be displayed in the presentation settings. You can also enter a description for this field which will be displayed below the name of the field. You can also assign a language to the Master Field; by default the language is set to “Define for all languages”. This will display the field, no matter what language the presentation has been set to. If the Master Field is allocated to a specific language, it will only be available if the presentation is set to the same language. This way you can set the same Master Field multiple times and enter the description in the respective language. If you activate This Master Field is mandatory, the presentation settings will open automatically once a presentation is opened with this master.

When setting up an Options Master Field, you can provide a selection of texts that the user has to choose from using a drop-down menu. To add an option, click on the plus-symbol and enter the desired text. Selecting the option and clicking the minus-symbol will delete the entry while the arrow buttons will change the order of options.

 

The third option is a Fixed Master Field. Here, the user merely has the option to insert or remove the Master Field by clicking a checkbox in the presentation settings. This option is particularly useful if inserting the master field is optional or if only a fixed text is to be inserted. You can also use this function for the optional insertion of a specific shape or symbol/logo into a presentation.

 

After you have defined the Master Field, you should hide it by clicking Hide Master Fields. You can now save your master to the empower library. In order to reveal the field at a later date e.g. to make further changes, you can click on Show Master Fields.

 

If you open a presentation with this master, you can edit the Master Field of the current presentation via the presentation settings.

 

 

 

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