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Slide migration

This section will detail specifics regarding slide migration and how you can use empower to transfer a new design onto old slides and presentations.

 

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General problem Change Format
Apply master Design-Check

 

 

General problem

Many companies already have existing presentations with predefined masters. Once a new corporate design has been created, every single one of these presentations will have to be altered for them to conform to the new corporate design. What once was tedious and time consuming work is solved by empower with ease.

It is cumbersome work to transfer a new master onto old slides. Often fonts, colors, and sizes are no longer required in the new design and have to be manually adapted. Such presentations also often contain a number of masters that are to be replaced by a single master. Even if an old presentation is based on a single master, it may contain a number of slide layouts that are not to be contained in the new master.

In empower intelligent tools such as Apply Master and Design Check make slide migration considerably more efficient.

 

Apply master

With empower you are able to apply a new master onto old slides with a single click.

If, for example, you use the same master for different products in different colors and different product logos, you are able to easily apply a different master to the whole presentation or single slides using the master folder in the Quick Access Pane.

To do so, open the desired presentation in PowerPoint® and select a master.

 

Once you have clicked on Slide(s) the currently selected slide will be transferred. A click on Presentation will transfer the whole presentation.

 

To the right of these buttons you will find a cog button which provides you with further options that help you when applying a new master to your presentation.

If, for example, you apply a new master to an old presentation that differs distinctly from the old master, you will be typically confronted with different obstacles: frequently old layouts that are not contained in the new master remain in the presentation. It is often the case that these layouts contain a footer in the wrong configuration. As a result you would be required to manually apply a new layout to the slide, and would then need to manually deactivate and activate the footer in order to correct the layout. By activating the Reset layouts option and Clean layouts empower will automatically correct these issues when applying a new master to the presentation.

 

Reset layouts will reset all layouts to their original format. This way all footer issues will be resolved. This function can also be found in the empower menu in the “Presentation” group.

Clean layouts will delete all layouts that are no longer required in the new master. At the same time this function will either apply an appropriate layout from the new master or will set a default layout which was previously defined for this master (see below). This function, too, is also available in the empower menu in Tools located in the “Presentation” group.

Intelligent Size Change helps you to apply a new format to your presentation. If, for example, you want to apply a 16:9 master onto a 4:3 presentation, select this option before applying the master. The old presentation will then be automatically adjusted to fit the new aspect ratio, objects will be optimally distributed on the layout and images and background graphics will be prevented from distorting. Please note: this function can only be used if both masters (new master and old master) have the same slide height.

In addition, you can select if slide transitions in the old presentation are to be retained or deleted. Deactivate Apply slide transitions before applying the new master to your presentation to delete all slide transitions.

 

In order to use Clean layouts, the master saved in empower will have to be set up to use this function. To do so, open a new presentation using the desired master via New. Afterward, save this master with Save in library – Master – Save, and in library view click on Overwrite.

 

 

A selection window will open in which you can set what will happen when you use the Clean layouts function with this master.

 

Firstly, you may choose a layout that is to be automatically applied when there is a slide in the old presentation that is based on a layout that is not contained in the new master. We recommend the ‘Title only’ layout that is contained in nearly every master.

Also, you can set which information is to be displayed in the footer, such as date, footer, and page number. If there was a blank layout used in the old presentation, you can select Skip Blank Layout to use the default layout selected above instead of the blank layout of the new master. If there was a blank layout In doing so you prevent slides that do not contain any structure in the form of placeholders from being transferred as a blank layout into a new presentation. The ‘Title only’ layout, for example, has at least the placeholder for the title, which is used on almost every slide.

In addition, you have the option to activate layout protection. Once this function is active, all elements on a slide that extend outside of their placeholder will be marked as a violation by Design Check. Additional information can be found in chapter 6.21.

Afterward, click on “Apply” and the master with all information for the master corrector will be saved. Now you can use the “Master Corrector”.

 

Change Format

After you have applied the new master to your old presentation using Apply master you may have some text elements on your slides or texts that are not contained in placeholders. The result of the application of a new design is dependent on how consistently you have been working with placeholders in your old presentation.

Using Change Format you can insert texts in placeholders on the current slide or in text elements from the template folder with a single click. To do so, click on the element with the text you wish to transfer (placeholder, text element, shape). To the top left of the element the Change Format overlay will appear.

 

Once you click on it, a list will open that will display all placeholders on the current slide (excl. placeholders for the footer), and below the divider line all text elements of the corresponding corporate design template folder.

 

Select one of the Placeholders, and the text will be automatically inserted into the corresponding placeholder on the slide. If there is already text inserted into this placeholder, the additional text will be inserted below the existing text.

You can also select a text element from the list. The element will then be automatically selected from the library and inserted onto the slide, including the text to be allocated.

If this text was originally inserted into a text element (i.e. text field), the element will be deleted after transfer. If text inside a text element is transferred, it will remain on the slide.

 

Design-Check

After you have successfully transferred the new master with the help of the Apply master function, and have completed distributing the content on the slides of your presentation (the layout tools help you complete this task efficiently), it may be possible that old fonts, colors and sizes are still contained in the presentation that do not conform to CD. Design Check is able to help you find and resolve such problems with just a few clicks.

 

For more information, please refer to chapter 2.14 Design Check

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