How can I change permissions in the template library?

In the template library, you have the possibility to provide users with individual edit and admin permissions to specific folders, depending on how your version documenter has been configured.

Simply select the folder you want to assign permissions to, and click the “Cog” symbol at the bottom to access the settings. In this first overview, you can see which users have what kind of authorization for this folder.

In documenter you can assign four types of permissions: administrator, editor, author, and reader.

An administrator may add or delete folders or subfolders, assign authorization to other users, and create, update, read and delete content.

An editor is able to read all content of a folder, an update, delete and create content.

An author is permitted to add and read all content within a folder. He is able to edit and delete items he created himself, however can only use material of other users without alteration of permissions or deletion rights.

A reader may use folder content, however is unable to make any changes. Take note that documenter provides all users with read permissions by default, and this option is only available and necessary when not all readers are to be provided with read permissions. To alter the standard setting, please contact your IT department.

You are able to view information on user roles and their permissions at any time if you hover with your cursor over the question mark symbol at the top right of the dialog.

You can change the permission of an existing user by selecting the required user roles under “Rightstype” in the overview. To provide a new user with permissions to the current folder, click “+” on the bottom right.

You can now search for the users in the Active Directory. When found, select the desired user from the list of results, select the type of permission, and add the user by clicking “OK”.

In order to deny a user previous authorization, select the user and remove him via the “Remove” button.

It is not only possible to provide permissions to individual users, but you can also supply rights to groups in the Active Directory. To do so, take the same steps to add the group to the list as you would when adding an individual users. Provide a group name in the “Display name” field. You may also choose to display the individual group members.

Permissions you supply over a folder are automatically inherited by all its contained subfolders. These permissions cannot be reverted without denying permissions to the whole folder. Should you desire to merely provide permissions to a single subfolder, you can do so by selecting this folder individually.

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