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2.8.2 Text element library

The text element library itself is structured similarly to the template library with a folder structure, sorting options and item metadata. In addition, the text element library also provides a user library to which each user is able to save his own text elements for quick composition of documents.

Every user has the ability to share his text element folders with his colleagues and provide them with individual rights. This way, users can collaborate and share a folder with common text elements, or work on a project together.

To add users to your folders, or change the rights type of users already added, please click on the cog symbol at the bottom of the text element library:

In this first overview, you can see which users have what kind of authorization for this folder.

Here you can add a new user to your folder. To do so, simply click the "+" -symbol. A window identical to that for adding additional profiles will open in which you can search for the user. Once the desired user is found, you can set one of four types of permissions:

  • Administrator
  • Editor
  • Author
  • Reader

An administrator may add or delete folders or subfolders, assign authorization to other users, and create, update, read and delete content.

An editor is able to read all content of a folder, and update, delete and create content.

An author is permitted to add and read all content within a folder. He is able to edit and delete items he created himself however can only use material of other users.

A reader may use material of a folder however is unable to make any changes.

Once you have made the necessary settings, simply add the user to the list by clicking OK. You can change the rights type of a user at any time by changing the setting via the dropdown menu in the permissions overview on the right. You are able to view information on user roles and their permissions time when you hover with your cursor over the question mark at the top right of the window.

You can change the permission of an existing user by selecting the required user role under Rightstype in the overview. You can change the permission of a user via the list simply by selecting a different rightstype.

Please note: The authorized users of a folder in the library are "inherited" by all its subfolders. If you only wish to authorize users to specific folders of a whole folder structure, you will need to keep these folders separate.

By default, all users possess read permission, and this option is only available and necessary when not all readers are to be provided with read permissions. To alter this standard setting, please contact your IT department.

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